对高等学校档案若干问题的思考

On the Administration of Institute Files

高等学校档案有狭义和广义两种含义。狭义的高等学校档案是指高等学校从事教学、科研、党政管理以及其他各项活动中直接形成的对学校和社会有保存价值的各种文字、图表、声像等不同形式的历史记录;广义的高等学校档案是指高等学校所涉及的所有档案。高等学校档案具有种类多、数量大、增长快、变化频、材料全、效益高等特点,具有参谋辅助、凭证依据、参考借鉴、宣传教育等作用,要采取按卷整理与按件整理相结合、集中管理与分散管理相结合、老办法与新技术相结合等方法对其进行管理。

Institute files have two aspects of meanings： the narrow sense and the broad sense. The narrow sense of institute files refers to the variety of historical records, including scripts, charts, videos, etc. that directly record the teaching, research, administration and other activities of the institute, worthwhile filing for the institute as well as the society. The broad sense of institute files refers to all the files that relate to the institute. Institute files are characterized as various categories, large amount, rapid growth, frequent changing, wide coverage, high efficiency, and arc provided with the functions of office assisting, proofing, reference, publicizing and educating, etc.. So we should adopt the following ways to carry on the management： combining sorting volumes with sorting pieces, combining centralized management with decentralized management, combining traditional methods with new techniques, etc.