高校毕业生档案数字化管理的困境、实践探索与规范路径

Dilemma,Practical Exploration and Standardization Path of Digital Management of College Graduates Archives

当前,高校毕业生档案管理尤其是数字化管理面临诸多困境,包括管理责任难落实、档案材料难规范、流转去向难查找、数字化程度亟待提高等。针对这些问题,湖南省主动扛起高校毕业生档案管理工作责任,打造升级省级高校毕业生档案管理服务平台,扎实推进高校毕业生档案资源数字化建设,在项目实施过程中,落实技术标准、确保数据规范,强化流程管理、确保数据安全,做到应扫尽扫、确保数据完整,健全档案目录、确保数据适用。要规范推动高校毕业生档案数字化管理,应加强顶层设计,压实毕业生档案数字化管理责任;运用信息技术,推动毕业生档案管理数字化转型;突出源头治理,生成原生毕业生数字档案;注重安全管控,确保毕业生档案信息安全。

Currently,the management of college graduates archives,especially the digital management,faces numerous dilemmas,including difficulties in implementing management responsibilities,standardizing archival materials,tracking the whereabouts of archives,and improving the level of digitization.To address these issues,Hunan province has proactively taken on the responsibility of managing college graduates archives by upgrading the province-level college graduates archives management service platform and vigorously promoting the digitization construction of college graduates archival resources.During the project implementation process,the province has established technical standards to ensure data standardization,strengthened process management to ensure data security,conducted comprehensive scanning to ensure data completeness,and improved the archival catalog to ensure data applicability.To standardize and promote the digital management of college graduates'archives,it is necessary to strengthen the top-level design and solidify the responsibility for digital management of graduates'archives;to use information technology to promote the digital transformation of graduate archives management;to highlight source control and generate digital archives of native graduates;to pay attention to security control and ensure the security of graduate archives information.